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Introduction
If you are searching “how to send the letter,” you are likely looking for a clear and simple explanation of how letters are mailed through the post. Whether it’s a personal message, an apology, a love letter, or an important document, sending a letter is still one of the most meaningful ways to communicate.
This guide explains exactly how to send the letter in India—step by step—and also introduces a modern way to send physical letters online without visiting a post office.
Why Sending a Letter Still Matters
Even in a digital world, letters remain special because they are:
- Personal and thoughtful
- Tangible and memorable
- Emotionally impactful
- Easy to preserve as keepsakes
- More meaningful than instant messages
A letter shows effort—and effort creates connection.
How to Send the Letter: Step-by-Step Guide
1. Write the Letter
Write your message clearly on clean paper. You can:
- Handwrite for a personal touch
- Type and print for clarity
Express your thoughts honestly and warmly.
2. Put the Letter in an Envelope
Fold the letter neatly and place it inside a suitable envelope.
Seal the envelope properly so it stays secure during transit.
3. Address the Envelope Correctly
Correct addressing is essential for delivery.
Recipient’s Address (center of envelope):
- Full name
- House/Flat number, street
- Locality
- City, state
- PIN code
- Phone number (optional)
Sender’s Address (top-left corner):
- Your name
- Your complete address
4. Add Postage (Stamps)
Visit the post office to:
- Weigh the letter
- Check the postage required
- Buy and attach stamps
Stamps are placed on the top-right corner of the envelope.
5. Send the Letter
You can send the letter by:
- Dropping it into a red India Post postbox, or
- Handing it over at the post office counter
Your letter is now officially posted.
How Long Does a Letter Take to Reach?
Approximate delivery times in India:
- Local: 2–4 days
- Within state: 3–5 days
- Across India: 3–7 days
- Speed Post: 1–3 days
Delivery time depends on distance and service type.
A Modern Way to Send the Letter Online
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If you want to skip printing, envelopes, and post office queues, you can now send the letter online and still have it delivered physically.
With PostPatra, you can:
- Write your letter online
- Choose handwriting-style or printed fonts
- Add photos or QR messages
- Select themed templates
- Have your letter printed, stamped, and mailed anywhere in India
- Track delivery easily
This is ideal for birthdays, apologies, love letters, long-distance relationships, and heartfelt surprises.
When Should You Send a Letter?
Personal Messages
- Love letters
- Apology notes
- Gratitude messages
- Encouragement
Special Occasions
- Birthdays
- Anniversaries
- Festivals
- Valentine’s Day
Official Use
- Applications
- Notices
- Formal communication
A letter always feels more intentional than a text or email.
Tips to Make Your Letter More Meaningful
- Write from the heart
- Keep handwriting neat
- Add a small personal detail or memory
- Use a warm closing line
- Double-check the address
Small details make a big difference.
FAQs
1. Can I send the letter without going to the post office?
Yes. You can drop it in a postbox or send it online using PostPatra.
2. What is the cheapest way to send the letter?
Ordinary post is the most affordable option.
3. Can I track my letter?
Tracking is available with Speed Post, Registered Post, and PostPatra.
4. Can I send a handwritten-style letter online?
Yes. PostPatra offers handwriting-style fonts.
5. Is sending a letter expensive?
No. Standard letter postage in India is very affordable.
Conclusion
Now that you know how to send the letter, the process is simple—and the impact is powerful. Whether you choose the traditional post office route or the convenience of sending letters online with PostPatra, your message becomes something meaningful and memorable.
A letter can brighten someone’s day—this might be the perfect time to send one.
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