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Introduction
If you’re searching “how to send letter by speed post,” you’re likely sending something important—an application, legal document, or an urgent personal letter. Speed Post, offered by India Post, is one of the fastest and most reliable postal services in the country. It provides quick delivery, tracking, and wide coverage across India.
This complete guide explains how to send a letter by Speed Post step-by-step, how much it costs, how tracking works, and a modern alternative for sending urgent letters online.
What Is Speed Post?
Speed Post is India Post’s premium express mail service known for:
- Fast delivery (1–3 days)
- Tracking availability
- Delivery across all PIN codes in India
- Secure handling
- Affordable pricing
It is ideal for urgent and important communication.
How to Send a Letter by Speed Post: Step-by-Step
1. Write and Prepare Your Letter
Write your letter neatly on paper, fold it properly, and place it inside an envelope. Seal it securely.
2. Address the Envelope
Use clear handwriting.
Recipient’s Address (center):
- Full name
- House/flat number, street
- Locality
- City, state
- PIN code
- Phone number (recommended)
Your Return Address (top-left):
- Your name
- Full address
3. Visit the Nearest Post Office
Go to a branch that has a Speed Post Counter (most India Post offices do).
4. Weigh Your Letter
A postal worker will weigh your envelope to determine the exact Speed Post charges.
5. Fill Out the Speed Post Slip
You will be given a small form/receipt known as:
- Speed Post Booking Slip / Consignment Note
This slip includes:
- Sender’s name and address
- Recipient’s name and address
- Mobile numbers
- Signature
6. Pay the Speed Post Charges
Charges depend on:
- Weight
- Destination (local/regional/national)
Speed Post is affordable and faster than ordinary mail.
7. Receive the Tracking Number
Once paid, the staff will:
- Affix a Speed Post barcode on your envelope
- Give you a receipt with a tracking number
Example format: EM123456789IN
8. Submit the Letter
Hand it over at the counter.
Your letter is now officially booked for dispatch.
How Long Does Speed Post Take?
Estimated delivery timelines in India:
- Local: 1–2 days
- Within State: 1–3 days
- Metro to Metro: 1–2 days
- Across India: 2–4 days
Speed Post offers some of the fastest delivery speeds for postal services.
How to Track Your Speed Post Letter
Use the tracking number printed on your receipt.
Track via:
- India Post website
- India Post mobile app
- SMS tracking
- Third-party tracking tools
Tracking updates include:
- Bagged/Dispatched
- In transit
- Out for delivery
- Delivered
A Modern Alternative: Send an Urgent Letter Online
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If you want to send an urgent letter without printing, sealing, or visiting the post office, you can now send letters online and have them mailed physically.
With PostPatra, you can:
- Write your letter digitally
- Choose handwriting-style fonts
- Attach photos or documents
- Use beautiful templates
- Have your letter printed, enveloped, and mailed
- Track delivery online
It combines the convenience of digital writing with the reliability of physical delivery—perfect for urgent apologies, emotional surprises, last-minute greetings, and formal communication.
When Should You Use Speed Post?
Ideal for Urgent Delivery
- College or job applications
- Government forms
- Legal notices
- Time-sensitive documents
Ideal for Important Personal Messages
- Apologies
- Surprise letters
- Long-distance communication
- Important celebrations
Ideal When Tracking Is Needed
- Proof of delivery
- Secure handling
- Status updates
Tips for Sending a Speed Post Letter
- Write addresses clearly and double-check spelling
- Include mobile numbers for both sender and recipient
- Seal envelopes tightly
- Keep the tracking receipt safe
- Choose morning hours to avoid rush at the post office
FAQs
1. Is Speed Post faster than Registered Post?
Yes. Speed Post is designed for express delivery.
2. Does Speed Post deliver on Sundays?
Only in select cities and for Speed Post parcels.
3. Can I track my Speed Post letter?
Yes, using the tracking number on your receipt.
4. Can I send a speed post letter online?
You can write your letter online using PostPatra, and it will be mailed physically. If tracking is required, PostPatra offers delivery updates.
5. Is Speed Post expensive?
No. It’s affordable compared to private courier services.
Conclusion
Now you know how to send letter by speed post—from preparation to addressing to tracking. Speed Post remains one of India’s most reliable and fast ways to send urgent communication.
And if you prefer sending a physical letter without going to the post office, PostPatra lets you create, personalize, and mail letters online with ease.
A letter—whether urgent or emotional—can mean more than you think.
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