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Introduction
Searching for a resignation letter example usually means you’re preparing to take an important professional step. Whether you’re leaving for a new opportunity, personal reasons, or career growth, a well-written resignation letter helps you exit gracefully and maintain positive relationships.
In this guide, you’ll find clear resignation letter examples, formats for different situations, writing tips, and a thoughtful way to submit your resignation professionally.
What Is a Resignation Letter?
A resignation letter is a formal document that informs your employer of your decision to leave your job. It serves as:
- Official notice of resignation
- A professional record
- A respectful way to close your role
A good resignation letter is short, polite, and positive.
Basic Resignation Letter Format
Use this simple format for most roles:
- Date
- Manager’s name
- Company name
- Statement of resignation
- Last working day
- Gratitude message
- Offer of handover support
- Closing and signature
Resignation Letter Example (Standard Professional)
Subject: Resignation Letter
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name]. Please accept this letter as notice of my resignation, with my last working day being [date], in accordance with my notice period.
I would like to thank you and the team for the support and opportunities I have received during my time here. The experience has been truly valuable for my professional growth.
I will ensure a smooth handover of my responsibilities during the notice period.
Thank you once again.
Sincerely,
[Your Name]
Short Resignation Letter Example
This is ideal when simplicity is preferred.
Dear [Manager’s Name],
I am resigning from my role at [Company Name], effective [last working day]. Thank you for the opportunity to work with the team.
Regards,
[Your Name]
Resignation Letter Example for Personal Reasons
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name] due to personal reasons. My last working day will be [date].
I sincerely appreciate the support and guidance I have received during my tenure and will assist in a smooth transition.
Thank you for your understanding.
Sincerely,
[Your Name]
Resignation Letter Example for Career Growth
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. I have decided to pursue a new career opportunity, and my last working day will be [date].
I am grateful for the learning and support provided during my time here and will help ensure a smooth handover.
Warm regards,
[Your Name]
Tips to Write a Professional Resignation Letter
- Keep it short and clear
- Maintain a polite and positive tone
- Avoid complaints or negative language
- Mention your last working day clearly
- Express gratitude
- Proofread before sending
A graceful exit protects your professional reputation.
Common Mistakes to Avoid
- Being emotional or negative
- Sharing unnecessary details
- Writing very long explanations
- Forgetting notice period details
- Burning bridges
Email vs Physical Resignation Letter
Most resignations are sent by email. However, a printed resignation letter can feel more respectful and formal in:
- Government jobs
- Senior positions
- Small organizations
- Long-term employment roles
A physical letter can leave a lasting professional impression.
Sending Your Resignation Letter as a Physical Letter
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If you want to submit your resignation professionally without worrying about printing or delivery, PostPatra offers a simple solution.
With PostPatra, you can:
- Write your resignation letter online
- Choose clean, professional formatting
- Print and deliver it physically to your office
- Add a respectful, formal touch to your exit
This is especially useful when working remotely or resigning from another city.
FAQs
1. Is a resignation letter mandatory?
In most organizations, yes—it serves as official notice.
2. How long should a resignation letter be?
Ideally, one page or 2–3 short paragraphs.
3. Can I resign without a reason?
Yes. You are not obligated to explain your reasons.
4. Can I send a resignation letter by post?
Yes. A physical letter is acceptable and often appreciated in formal workplaces.
5. Can I write a resignation letter online?
Yes. You can write it online and have it delivered physically using PostPatra.
Conclusion
If you were looking for a resignation letter example, remember this: a respectful and well-written resignation letter helps you leave on good terms and protects your professional future.
Whether you send it by email or choose a more formal physical delivery through PostPatra, the key is clarity, gratitude, and professionalism.
Every ending is also a new beginning—exit with grace.
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